I would like to appoint a representative to attend meetings on my behalf and keep me informed. I don’t want to appoint a proxy. Is there a simple way this can be done, please? – Alan, QLD

Q: I am very frail but still ambulatory and without family. Attendance at body corporate meetings is nearly out of the question. I would like to appoint a representative to attend meetings on my behalf and keep me informed. I don’t want to appoint a proxy. Is there a simple way this can be done, please?

 

A: You are able to have a representative attend committee meetings in your place as long as you notify your committee’s secretary with written notice at least 24 hours before the meeting begins. It is recommended that you give notice earlier, such as a week before a meeting in case of issues arising.

When you do give notice, be sure to include these details about your representative:

• Their residential or business address
• The name of the lot owner they are representing
• Evidence the owner has asked them to represent them at the meeting (unless their name is already on the body corporate roll)

And whether they are:

• a member of the owner’s family
• acting under the power of attorney of the owner
• a director, secretary or other nominees of a company that owns the lot.